How It Works - A-Trace
A-Trace Links directly with Xero
You already use Xero for all your bookkeeping needs, but Xero cannot combine a selection of ingredients into finished goods. A-Trace provides these missing links and includes traceability along the way.
A-Trace fits straight in by bridging the manufacturing gap.
All food preparation combines and transforms raw ingredients into finished Products. Intermediate stages such as mixtures or prepared ingredients cannot easily be represented on Xero. A-Trace uses the Xero API to keep track of manufacuring whilst by storing additional data for every step from purchasing ingredients to fulfilling orders.
Labels for each step
Each manufacturing step is identified with its own label containing a Countermark . The unique labels help your team to carry out their job and help us to keep track of your data.
The labels cover the following key manufacturing stages:
- GRN (Goods Received Note) - keeping purchase delivery documentation
- Stores Items - identify every ingredient to be used
- Processes - keep track of what is used in each mixture
- Products - the goods you create linked to what is used inside
- Cases - collections of Products in normal saleable quantities
- Fulfilments - lists of Cases & Products ordered by customers
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The GRN label records when the ingredients come into your kitchen
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Stores labels show expiry date, allergen risk and storage instructions. Every item gets its own label.
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Process labels work with the route cards and support traditional manual quality checks or stickers
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Product labels identify batches of finished goods to reduce the risk of errors when packing and labelling food for sale.
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Case labels show product expiry date and batch number to help you and your wholesale customers with stock rotation.
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Fulfilment labels use Xero sales orders and ensure that the picked items match customers' orders exactly
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Keep track with Reports
A-Trace makes availability and traceability reports easy to generate. Accurate data without spreadsheets, scribble pads or notebooks.
Forward and backward traceability reports are created in seconds helping compliance and enabling precise recalls if necessary.
Stock availability reports show unopened and part used ingredients that may be on the shop floor. Products remaining reports show finished goods on hand and their expiry dates. Cost data is shown on all availability reports.
The Wastage report will show where food waste occurs to help businesses improve their operations and profits.
A-Trace grows with you
A-Trace is available for all business types from a single Artisan user to large scale Corporate usage.
- The Artisan level contains all the core functionality required to make A-Trace indispensible for a sole trader.
- The Standard level adds additional users & printers, electronic weighing scale support, allergen risk capability and wastage reporting.
- For Corporate enquiries - please Contact Us to discuss your particular requirements.
